| Bid Number: |
04SOS-S3528
|
Description: |
Mail Ballot Tracking Software
|
Bid Opening Date: |
12/10/2025 02:00:00 PM
|
| Purchaser: |
Chuy Ampudia
|
Organization: |
Secretary of State's Office
|
| Department: |
040 - Secretary of State's Office
|
Location: |
1051 - Help America Vote Act Election Reform
|
| Fiscal Year: |
26
|
Allow Electronic Quote: |
Yes
|
| Alternate Id: |
|
Required Date: |
|
Available Date
:
|
10/30/2025 02:03:50 PM |
| Info Contact: |
|
Bid Type: |
OPEN
|
Informal Bid Flag: |
No
|
| Purchase Method: |
Contract
|
| Begin Date: |
02/16/2026
|
End Date: |
12/31/2030
|
| Pre Bid Conference: |
In lieu of a pre-bid conference, questions will be allowed to be submitted in the questions tab until November 13th, 2025, with answers being provided in an amendment on or around November 20th, 2025.
|
| Bulletin Desc: |
The State of Nevada Purchasing Division, on behalf of the Secretary of State is seeking proposals for a vendor to supply software and services surrounding the tracking of the outgoing and return delivery of mail ballots, and the status of mail ballots issued during the next two election cycles ranging from 2026-2029.
|
|
| Ship-to Address: |
Purchasing Division
515 E Musser St Ste 300
Purchasing Division
Department of Administration
State of Nevada
Carson City, NV 89701
US
Email: nvpurch@admin.nv.gov
Phone: (775) 684-0170
Alt. Reference: 379
|
Bill-to Address: |
Purchasing Division
515 E Musser St Ste 300
Purchasing Division
Department of Administration
State of Nevada
Carson City, NV 89701
US
Email: nvpurch@admin.nv.gov
Phone: (775) 684-0170
Alt. Reference: 379
|
Print Format: |
|
|
File Attachments:
|
04SOS-S3528-notice-of-intent-2026-02-10.docx
04SOS-S3528 Mail Ballot Tracking_Q_A_Answered.pdf
Quote Instructions
Terms-and-conditions-for-services~1.pdf
Standard-form-contract~1.docx
04SOS-S3528 Insurance Requirements.pdf
04SOS-S3528-reference-questionnaire-2025-10-15.pdf
04SOS-S3528-Vendor-Information-Response.pdf
Mail Ballot Tracking Software 2026-2030 Cost Schedule.xlsx
Certification-regarding-lobbying~2.pdf
04SOS-S3528-request-for-proposals~2.docx
|
|
Form Attachments:
|
|
| Desired Attachment Name |
Description |
|
|
|
Emergency purchase:
|
No
|
|
Procurement type:
|
Services (or combined goods and services)
|
|
Purchase from an existing contract (agency or statewide)?:
|
No, this purchase is not from a contract
|
|
Contract type:
|
Vendor (Contract for Service of Independent Contractor, NRS 333.700)
|
|
Anticipated BOE/Clerk approval:
|
February
|
|
Anticipated contract start date:
|
02/16/2026
|
|
Anticipated contract end date:
|
12/31/2030
|
|
State Purchasing facilitated solicitation:
|
Yes, State Purchasing facilitated
|
|
Statewide contract usage:
|
Agency Contract
|
|
Amendments:
|
| Amendment # |
Amendment Date |
Amendment Note |
|
1
|
12/03/2025 07:30:25 AM
|
This Amendment is to extend the BID opening date to 12/10/2025
|
|
2
|
12/03/2025 02:59:02 PM
|
This Amendment is to extend the BID opening date to 12/10/2025 Header 1. Bid Opening Date changed from "12/03/2025 02:00:00 PM" to "12/10/2025 02:00:00 PM".
|
|
3
|
12/08/2025 09:40:04 AM
|
This amendment is to post the answers to the questions on the attachments tab. Attachment File Changes: Header 1. File '04SOS-S3528 Mail Ballot Tracking_Q_A_Answered.pdf': File '04SOS-S3528 Mail Ballot Tracking_Q_A_Answered.pdf' added .
|
|
4
|
02/10/2026 09:58:54 AM
|
Purpose of this Amendment is to notify vendors of the intent to award RFP 04SOS-S3528. Vendors do not need to acknowledge this amendment. All proposals remain confidential until after the Notice of Award (NOA) has been released. Attachment File Changes: Header 1. File '04SOS-S3528-notice-of-intent-2026-02-10.docx': File '04SOS-S3528-notice-of-intent-2026-02-10.docx' added . 2. File 'Quote Instructions': Order changed from "0" to "2". 3. File '04SOS-S3528 Mail Ballot Tracking_Q_A_Answered.pdf': Order changed from "0" to "1".
|
|